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Office Manager - Sydney << Back to Careers

Position Summary: Our team at WellPet ANZ is made up of pet-passionate professionals who understand the difference our products make in the lives of pets. We are currently seeking an Office Manager to join our team. This position is based in our Sydney office and will report to the Finance Manager. Our Office Manager will be responsible for managing administrative tasks for the office as well as will execute HR, Accounting and Customer Service tasks. The right candidate will be an energetic professional who loves wearing multiple hats and working on a variety of projects at once. This individual ideally has experience handling a wide range of administrative and support-related tasks and is able to work independently with little or no supervision. 

 

Position Description (Responsibilities):

  • Execute day to day administrative tasks for the office and local leadership team, including but not limited to reception duties, postage and deliveries, supply and equipment ordering, coordination with local vendors and service companies, managing file systems, and completing data entry tasks on a regular basis.
  • Maintain communication with Corporate HR and IT points of contact, and collaborate to ensure corporate policies are translated into local policies as appropriate.
  • Responsible for accounting-related tasks including invoice management, invoice payments, data entry, and managing the local office budget.
  • Assist local leadership team with travel planning as required.
  • As required, develop, propose and implement policies to ensure the smooth operation of the local organization; set in place procedures and standards.
  • Support the budget planning process by preparing and planning expenditures and managing variances as needed.
  • Serve as the primary point of contact for local payroll, as well as administer orientation and local benefits programs for employees
  • Handle customer inquiries and complaints; utilize our CRM to document communications with consumers. Manage local external facing email accounts.
  • Maintain key sales and customer databases and run reports according to the business’s cadence. Assistance with updating the analytics tools of the business
  • Execute basic bookkeeping duties: basic data entry, provide admin and data entry support to the finance team as required for end of month/quarter financial close
  • Live the WellPet values and culture and doing whatever it takes for the pets who depend on us

 

 

 

 

 

 

 

Position Requirements:

We are looking for a driven professional who is passionate about what they do and has a multi-disciplinary focus. Our Office Manager must be a self-starter, and be able to work independently with little to no supervision. Key attributes for this role are: able to prioritize and handle multiple tasks simultaneously, consistently meets tight time constraints and manages budgets. Our ideal Office Manager will be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

  • 3 to 5 years of experience in a similar office management position, preferably in a fast-growing business, start up or other dynamic professional environment.
  • Intermediate Excel skills (v-look ups, pivot tables, etc.)
  • Familiarity with CRM, basic accounting software, and payroll services is preferred.
  • Has a basic understanding of accounting principles
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of human resources management practices and procedures
  • Well-developed written and oral communication skills; able to collaborate and influence cross-functionally
  • Demonstrates positive attitude and takes a proactive approach
  • Sees challenges as opportunities and translates them into actionable tasks
  • Displays grace and presence at all times
  • Energized by fast-paced environment
  • Great relationship management abilities

 

 

To apply, please send your resume and cover letter to jobs@wellpet.com, and be sure to include :ANZ Office Manager" in the subject.



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